AI reads the invoice. You approve.
Snap it, email it, drag it in. AWS Textract reads the layout. GPT-4o-mini double-checks the meaning. Line-level extraction; one screen to approve; one click to post to Xero, Sage or QuickBooks.
Typing invoices into two systems.
Once into stock, once into Xero
Same lines, two systems, double the errors. Owners do it on Sunday night.
Cash position is a guess
Invoices land 2 weeks after delivery. The cash you think you have isn’t the cash you actually have.
Margin lag
Recipes priced on last month’s costs. Supplier increases hidden until the accountant finds them.
Three steps. Mostly automatic.
Get the invoice in
Email to invoices@yourvenue.inntally.com. Or snap on phone. Or drag in a PDF. Or auto-fetch from supplier portal.
AI extraction
Textract identifies layout. GPT-4o-mini extracts SKU, quantity, unit, price, VAT. Confidence score per line.
Approve, post
One screen review. Approve lines, post to stock + accounting. Variances to PO flagged for investigation.
Six things owners notice in week one.
Email-in inbox
invoices@yourvenue.inntally.com — supplier emails PDFs straight in. No app for them to use.
Delivery docket matching
Docket compared to PO + invoice. Short deliveries flagged at the door.
VAT split
Multi-rate VAT handled. Irish 0% / 9% / 13.5% / 23% all detected.
Approval routing
Owners approve under €X automatically. Managers approve over. GMs see the queue.
Audit trail
Every invoice keeps the original PDF + extracted data + approver. Append-only, GDPR-compliant.
Cost variance
SKU price up vs last invoice — flagged. Triggers a recipe re-cost.
Two layers, both EU-resident.
AWS Textract
Layout detection + OCR. EU region. No data leaves Europe.
GPT-4o-mini
Semantic extraction (SKU mapping, unit normalisation, VAT logic). EU residency via OpenAI EU.
Inntally validation
Confidence scoring, PO matching, variance flagging. Human-in-the-loop for low-confidence lines.
Sub-processor list
Documented in our DPA. Full ROPA + Transfer Risk Assessments available on request.
Start tier: 50 docs/month. All Features: unlimited.
Common questions.
What if the invoice is hand-written?
What about credit notes?
Multi-currency?
Does my data train OpenAI’s models?
What’s the worst-case accuracy?
Stop typing invoices.
Free workspace, 14 days, 50 invoices processed.