Product · Inventory Management

One stock truth across every store.

Multi-location inventory with par levels, automated reorder, batch + expiry tracking, recipe-driven depletion, period-close valuation. The accountant’s closing stock figure stops being a guess.

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Multi
store + transfer ledger
Par
levels + auto-reorder
Batch
+ expiry traceability
Auto
period-close valuation
What this replaces

Excel + the GM’s head + a quarterly panic.

01

Stock-out at peak service

Tuesday lunch service; no fish. The sheet said you had 8kg; chef knew you had 2.

02

Inter-store transfers untracked

Walk-in keg from venue A to venue B; nobody updates the ledger. Variance shows up at month end.

03

Expiry waste hidden

FIFO not enforced. Last week’s cream goes off behind this week’s delivery. Margin gone.

How it works

Three things make inventory reliable.

01

Receipts in, sales out

Deliveries land in inventory via IntelliFlow. Sales deplete via the POS/recipe loop. Counts reconcile.

02

Par levels + auto-reorder

Item drops below par; system suggests the order or auto-issues PO (your choice).

03

Period close

Closing stock valued at moving average cost; posted to Xero / Sage / QuickBooks at month end.

Capabilities

Six things finance + ops both care about.

Multi-location ledger

Walk-in, dry, bar, kitchen, back stage. Per-venue rollup; group rollup; transfers tracked.

Par levels + reorder

Set per item, per venue, per day-of-week. Auto-reorder against preferred supplier.

Batch + expiry

FIFO enforced; expiry alerts on phone; full batch traceability for EHO.

Transfers

Venue A to venue B in two taps; ledger updates both sides; variance impossible.

Waste tracking

Categorised (spoilage / breakage / staff feed / comp); analytics surface the patterns.

Valuation

Moving average or FIFO. Posted to your accounting period close, line-level.

Integrations

Tied to procurement + recipes + finance.

Marketplace

POs raised against par levels; receipts confirm against PO.

Recipes

Sales-driven depletion; theoretical vs actual = variance.

Stock Count

Smartphone count reconciles theoretical to actual.

Accounting

Closing stock value posted to Xero, Sage, QuickBooks at period end.

Pricing

Included in every tier.

See full pricing
FAQ

Common questions.

FIFO or moving average?
Configurable per item category. Moving average is the default for hospitality; FIFO recommended for tight-margin perishables.
Can we set different par levels for weekends?
Yes — par levels are per item, per venue, per day-of-week.
How do you handle waste vs theft?
Waste is categorised (spoilage / breakage / staff feed / comp). Theft surfaces as unexplained variance after waste + counts reconcile.
Does it work for retail items (gift shop)?
Yes — non-perishable SKUs supported with same workflow.
How long to set up par levels?
2–3 weeks of trading data — we suggest par levels from your actual depletion patterns.
Two steps to a real number

One stock truth, end-to-end.

Free workspace, 14 days. Bring your supplier list + recipes.

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