Every document. Findable in seconds.
Contracts, leases, insurance, licences, fire certs, supplier agreements, MSAs, IT policies. Encrypted at rest, EU-resident, with retrieval-augmented search so “which insurer did we use in 2023?” takes two seconds, not two days.
Dropbox + Google Drive + the filing cabinet behind the bar.
Find-the-PDF time-wasters
Insurance broker asks for the policy schedule; 40 minutes of clicking through nested folders.
Renewals missed
Music licence expires Friday; nobody noticed; gigs at risk.
Documents on personal Drives
Former manager held the lease in their personal Google Drive. Took 3 weeks of legal back-and-forth.
Three things make Vault more than a folder.
Drop + auto-classify
Upload PDFs; system tags type (lease / insurance / certificate / contract); files into the right folder.
Semantic search
Ask “what’s the notice period on the bar lease?” — Vault returns the clause + page reference.
Renewal calendar
Expiry dates extracted; alerts on phone + email at 90/60/30 days; assignable to an owner.
Six things audit + ops both want.
Encryption + access control
AES-256 at rest; role-based access; full audit log of who viewed what.
RAG semantic search
Ask in English; Vault returns the document + the relevant passage.
Expiry + renewal alerts
Extracted from the document; reminders cascaded by team.
Document versioning
Replace a contract; old versions preserved with effective dates. Auditable.
External sharing
Signed S3 URLs with expiry; password optional; access revocable.
Tenant isolation
Group customers: documents per venue or shared across the group. Granular permissions.
Already linked to the rest of Inntally.
Legal Agreements
Customer NDA/MSA/DPA/Privacy/AUP acceptance evidence stored as append-only PDFs.
IntelliFlow
Source invoice PDFs stored alongside extracted data; one click to original.
Compliance
HACCP records, cleaning sheets, training certs.
HR360
Staff contracts, right-to-work documents, qualifications.
Included in every tier.
Common questions.
How does RAG search work without leaking documents to OpenAI?
What file types are supported?
Storage limits?
External party share — how secure?
What happens on data export / cancellation?
Documents that find themselves.
Free workspace, 14 days. Drop in the leases + the licences; ask Vault questions.