Email-in inbox
invoices@yourvenue.inntally.com — supplier emails PDFs straight in. No app for them to use, no behaviour change to ask for.
Product · IntelliFlow
Your data never trains AI models
GDPR · EU data residency
AI reads the invoice. You approve.
Snap it, email it, drag it in. IntelliFlow reads the layout — even handwriting — understands every line, and scores its own confidence. One screen to approve; one click to post to stock and to Xero, Sage or QuickBooks.
98%line capture accuracy
~30 secper invoice
22 hrs/mo back to owners (illustrative)
EUprocessing · no US round-trip
Your data never trains AI models
GDPR · EU data residency
IntelliFlowreading invoice #4821…
Chicken fillet5 kg · matched to PO-1182
€42.50
99%
Beef mince10 kg · matched to PO-1182
€89.00
98%
Butter unsalted24 × 250 g · unit normalised
€96.60
98%
Strong flour16 kg · matched to PO-1182
€18.90
97%
+6% vs last invoice — recipe re-cost queued
Crate tomatoes6 × 6 kg · smudged line
€2?.40
74% · review
4 lines auto-matched · 1 for review · VAT split detected ✓
Post to stock + accounts
Typing invoices into two systems.
The invoice pile is where margin quietly dies — retyped twice, reconciled late, priced on last month's costs.
01
Once into stock, once into Xero
Same lines, two systems, double the errors. Owners do it on Sunday night.
02
Cash position is a guess
Invoices land two weeks after delivery. The cash you think you have isn't the cash you actually have.
03
Margin lag
Recipes priced on last month's costs. Supplier increases hidden until the accountant finds them.
Three steps. Mostly automatic.
Click a step — or watch an invoice make its own way from the inbox to the accounts.
Incoming — this morning
ballybrit-foods-4821.pdfvia invoices@yourvenue.inntally.com
Delivery docket — snapped at the back doormatched to this morning's delivery
statement-june.pdf — dragged inreconciled against the month's invoices
Suppliers keep emailing like they always did. That's the point.
Six things owners notice in week one.
Delivery docket matching
Docket compared to PO + invoice. Short deliveries flagged at the door, while the driver is still there.
VAT split
Multi-rate VAT handled automatically. Irish 0% / 9% / 13.5% / 23% all detected — even mixed on one document.
Approval routing
Under €X approves automatically. Managers approve over. GMs see the queue. Configurable per venue.
Audit trail
Every invoice keeps the original PDF + extracted data + approver. Append-only, GDPR-compliant, always exportable.
Cost variance
SKU price up versus the last invoice — flagged, and a recipe re-cost is triggered so menu margin never lags reality.
Read. Understand. Validate. All inside the EU.
Three layers, each checking the last — and a human in the loop wherever confidence drops. Every layer runs on EU-resident infrastructure with contractual no-training guarantees.
Read
Layout detection and character recognition — tables, columns, handwriting, faded thermal print. Nothing leaves Europe.
Understand
SKU mapping, unit normalisation (case → each, kg → per-100g), VAT logic, credit-note recognition. EU endpoints; your data never trains models.
Validate
Inntally's own layer: confidence scoring, PO matching, variance flagging — and a human in the loop for every low-confidence line.
Stock · auto-updated
Recipes · re-costed live
Accounts · posted in one click
Compliance · append-only trail
Analytics · price-variance signals
Sub-processors and transfer safeguards are documented in our DPA; full ROPA + Transfer Risk Assessments available on request. Implementation detail lives in the NDA-gated evidence binder.
Your invoices are your business. Literally.
Supplier prices are commercially sensitive. IntelliFlow treats them that way — certified management systems, EU residency, and no model ever trained on your data.
ISO 27001 + 27701 certified.
Certified information security and privacy management, covering document processing end to end.
View our security posture →No training on your data.
All AI processing runs on EU endpoints with contractual no-training guarantees, documented in our DPA and ISMS schedule.
Read our GDPR posture →EU-resident, end to end.
Documents stored and processed in AWS Dublin. No US round-trip for your supplier prices — reading, understanding and validation all happen in Europe.
Data residency →
Pricing
Start tier: 50 docs/month. All Features: unlimited.
IntelliFlow ships with the platform — try it on the free tier with real invoices, then go unlimited on All Features from €249/venue/month.
Common questions.
What if the invoice is hand-written?
The document engine handles handwriting in most cases, and the understanding layer cleans up SKU mapping. Low-confidence lines surface for human review — they're never guessed.
What about credit notes?
Recognised separately; posted as negative against the original invoice; reconciled in stock + accounting.
Multi-currency?
EUR, GBP, USD detected. Conversion at posting date via your accounting system's FX rate.
Does my data train AI models?
No. All AI processing runs on EU endpoints with contractual no-training guarantees. Sub-processors are documented in our DPA + ISMS schedule — and Inntally is ISO/IEC 27001:2022 + 27701 certified.
What's the worst-case accuracy?
Dirty handwriting + faded thermal print can drop to 80–90%. We flag low-confidence lines instead of guessing. You always approve before posting.
Stop typing invoices.
Free workspace, 14 days, 50 invoices processed. Forward your next supplier email and watch it land in stock and accounts on its own.
98% line capture · You approve before anything posts · ISO 27001 + 27701 certified · EU processing