Snap or drag it in
Photograph an invoice or docket on a phone, or drag in a PDF or photo. Nothing changes for your suppliers. Email-in is being set up: ask us about it.
Product · IntelliFlow
You approve before it posts
GDPR · documents kept in the EU
IntelliFlow reads the invoice. You approve.
Snap it on a phone or drag it in. IntelliFlow reads every line of a supplier invoice or docket, checks the prices and checks that the lines add up to the printed total. You approve on one screen. Approved dockets go into stock, and approved invoices are ready to post to your books in FinanceOS.
Everyline read, not just the total
Priceschecked against your order
DRSdeposits kept out of stock
Booksready to post in FinanceOS
You approve before it posts
GDPR · documents kept in the EU
IntelliFlowreading invoice #4821…
Chicken fillet5 kg · on your Inntally order
€42.50
✓ order price
Beef mince10 kg · on your Inntally order
€89.00
✓ order price
Butter unsalted24 × 250 g · pack size read
€96.60
✓ read
Strong flour16 kg · on your Inntally order
€18.90
Over order price
+6% over your order price. Flagged before you approve.
Crate tomatoes6 × 6 kg · smudged line
€2?.40
Price unreadable · check
2 lines need you · lines vs printed total shown · VAT matches the summary ✓
Approve
Example invoice. The supplier, products and figures are made up.
Typing invoices into two systems.
The invoice pile is where margin goes. Lines get typed twice, checked late and priced on last month's costs.
01
Once into stock, once into the books
The same lines typed into two places. Double the errors. Owners do it on Sunday night.
02
Cash position is a guess
Invoices land two weeks after delivery. The cash you think you have isn't the cash you actually have.
03
Margin lag
Recipes priced on last month's costs. Supplier increases hidden until the accountant finds them.
Three steps. Mostly automatic.
Click a step, or watch an invoice go from the inbox to stock and your books.
Incoming — this morning
ballybrit-foods-4821.pdfdragged in from the office
Delivery docket — snapped at the back doorlinked to its invoice
statement-june.pdf — dragged inmatched against the month's invoices
Nothing changes for your suppliers. No app for them to learn.
Six things IntelliFlow does.
Delivery checks at the door
Staff check the docket on a phone and flag short, damaged or wrong items, with the € amount when the line has a price. The supplier is emailed if we have their address. A clear match links the docket to its invoice. Otherwise you confirm it.
VAT split
IntelliFlow reads the VAT summary printed on the invoice, even with several Irish rates on one document. It gives each line the rate the summary proves. If a rate cannot be proved, the line waits for you. DRS deposits are kept apart at 0%.
Price checks
Each line is checked against your Inntally order, or the price you approved for that product in the Inntally marketplace, or the supplier's price list where we have one. A difference is flagged before you approve.
Audit trail
Every invoice keeps the original file, the lines as approved and who approved them. Approved invoices can't be deleted, and are kept for at least 6 years, as Revenue requires. Reopening one needs a reason, and the reopen is logged.
Price history and recipe costs
When a line is matched to a supplier's product, its price is saved with the % change from the last one. Recipe costs use the latest approved price, unless a chef has set the cost by hand.
Read. Understand. Check.
Three layers, each checking the last. A signed-in person approves every document before it can go into stock or the books.
Read
Text recognition runs on Inntally's own server in AWS Dublin. Documents you upload or photograph also get dedicated readers for some suppliers, such as Sysco and Musgrave invoices and Heineken, Diageo and Bulmers delivery notes.
Understand
IntelliFlow turns the text into lines: product, quantity, price and VAT. It tells invoices, credit notes, dockets and statements apart. For this step IntelliFlow uses OpenAI, which sees the text and, in some steps, the page image.
Check
Inntally's own checks: lines against the printed total, VAT against the VAT summary, prices against your order or approved price, and documents already on file. Anything off is shown before you approve.
Stock · from approved dockets
Recipes · latest approved prices
Books · ready to post in FinanceOS
Audit · who approved what
Prices · history by supplier product
Sub-processors are listed on our GDPR page. Our DPA, records of processing and transfer risk assessments are available on request.
Your invoices are your business. Literally.
Supplier prices are commercially sensitive. IntelliFlow treats them that way, under certified security and privacy management, and we are plain about where each step runs.
ISO 27001 + 27701 certified.
Inntally is certified to ISO/IEC 27001:2022 and ISO/IEC 27701 for information security and privacy management.
View our security posture →Clear about where your data goes.
IntelliFlow uses OpenAI's API to turn documents into invoice lines and for some checks, so OpenAI sees the text and sometimes the page image. It is processed in the United States under EU Standard Contractual Clauses. OpenAI's terms say API data is not used to train its models.
Read our GDPR posture →EU data residency.
Your documents and the lines read from them are stored in the EU, in AWS Dublin. Text recognition and Inntally's own checks run there too. We are moving the OpenAI step to OpenAI's European data residency. Until then it runs in the US under EU Standard Contractual Clauses.
Data residency →
Pricing
Free to try, no card. Contact us for pricing.
Request a free trial, no card needed. Once we approve your account, try IntelliFlow on your own invoices. Plans include a monthly document allowance, and we will quote for your venue.
Common questions.
What if the invoice is hand-written?
IntelliFlow reads printed invoices and dockets. The only handwriting it reads is the ticks and figures drivers write on Heineken delivery notes. If the lines do not add up to the printed total, you see the gap before you approve.
What about credit notes?
They are recognised as credit notes. When posted, they reverse in your books, reducing what you owe the supplier and the VAT you reclaim. A credit note never changes stock, so if goods went back, adjust stock yourself.
What about invoices in sterling or another currency?
IntelliFlow is built for euro invoices from Irish suppliers. If you buy in sterling or another currency, talk to us first.
Does my data train AI models?
Text recognition runs on Inntally's own server in Dublin. Turning documents into invoice lines uses OpenAI's API, and OpenAI's terms say API data is not used to train its models. Sub-processors are listed on our GDPR page, and Inntally is ISO/IEC 27001:2022 and 27701 certified.
How accurate is it?
We do not publish an accuracy figure, because it depends on the supplier and the paper. IntelliFlow checks that the lines add up to the printed total and shows you any gap. Check quantities as you review: if a line does not add up, it may adjust the quantity or price to match the printed line total. A signed-in person approves every document.
Does it work on my phone?
Yes. IntelliFlow works in the browser on any iPhone or Android phone. Staff photograph dockets and invoices at the back door. There is no app to install.
How long are invoices kept?
At least 6 years, as Revenue requires. Approved invoices can't be deleted, and the original file is kept with every version, so it can't be quietly replaced.
Does it do the bookkeeping too?
Yes, in FinanceOS, the double-entry ledger inside Inntally. Once it is set up, you post approved invoices in one click, split by cost category with VAT by rate. We can also switch on posting at approval for your venue. Till sales post automatically. There is no direct link to Xero, Sage or QuickBooks. Posted journal lines download as a CSV, in a plain layout or ready to import into Xero or Sage.
How is it different from Dext?
Dext reads receipts and invoices and sends them on to your accounting software. IntelliFlow checks supplier invoices against your order, your approved prices and the delivery docket, feeds stock and recipe costs, and keeps the books in FinanceOS. See the full Inntally vs Dext comparison.
Stop typing invoices.
Request a free trial, no card needed. Once you are set up, snap your next supplier invoice and check it on one screen before it goes into stock and your books.
Prices and totals checked · You approve every document · ISO 27001 + 27701 certified · Documents kept in the EU