Built for Hotel Chains
Managing procurement, food cost, and operations across multiple hotels multiplies every inefficiency. Different suppliers per site, no benchmarking, siloed data. Inntally gives hotel groups a single pane of glass: centralised procurement, cross-property analytics, and group purchasing power — without stripping autonomy from each property.
Meet Gastro Pub & Kitchen, Annacotty, Limerick
A growing Irish hotel group with 12 properties from Dublin to Killarney. Each hotel had its own suppliers, its own spreadsheets, its own ordering patterns. Group HQ had no visibility into what any property was spending, paying, or wasting — until the quarterly P&L arrived.
12 Hotels. 340 Suppliers. Zero Visibility.
Each GM managed their own supplier relationships. The same butter was being purchased from 7 different suppliers at prices ranging from €3.10/kg to €4.85/kg. Nobody at group level could see this. The finance team discovered the discrepancy only during a manual audit that took 3 weeks. Procurement was fragmented — the group had zero buying power despite doing €4.8M in annual food purchasing.
One Platform. Group Purchasing Power. 14% Savings.
Inntally consolidated all 12 properties onto a single procurement platform. Group-level analytics instantly revealed the price spread. Marketplace sourced three national suppliers willing to offer group-rate contracts. The butter that cost €4.85 at one hotel now costs €2.90 everywhere. Across all products, the group saved €672,000 in procurement in year one — 14% of total food spend.
Best Hotel: 26% Food Cost. Worst: 34%. Nobody Knew Why.
Quarterly P&L showed food cost varied wildly — Killarney was consistently 8 points higher than Dublin. But the data was too aggregated: no one could tell if it was supplier pricing, recipe yield, waste, or theft. The group finance director spent days reconciling spreadsheets from each property, often arriving at different totals. By the time the analysis was done, a new quarter had started.
Real-Time IOHI Benchmarking. Killarney Fixed in 6 Weeks.
Inntally’s Analytics gives each property an IOHI score — a single number combining food cost, waste, shrinkage, procurement efficiency, and compliance. Group HQ now has a live dashboard showing every property side-by-side. Killarney’s low score was driven by two things: a sous chef over-ordering proteins, and a legacy supplier still charging pre-pandemic prices. Both were fixed within 6 weeks — Killarney’s food cost dropped from 34% to 28%.
2,400 Invoices a Month. All Processed by Hand.
Each property received ~200 invoices/month. The accounts team at HQ manually entered every line item into the accounting system. It took 3 full-time staff just to keep up. Errors were common — duplicate payments, missed credits, incorrect pricing. The finance director estimated they were losing €8,000/month in invoice errors alone.
AI Processes 92% of Invoices. Zero Manual Entry.
IntelliFlow now processes all 2,400 invoices per month. AI extracts line items, matches prices against contracts, flags discrepancies, and auto-posts to the GL. The 3 FTEs were redeployed to strategic finance work. Invoice errors dropped from €96K/year to under €4K. The finance director now spends her time on analysis, not data entry.
Gastro Pub & Kitchen, Annacotty, Limerick First-Year Results
A 12-property hotel group unlocked nearly half a million in savings in year one — across procurement, invoice processing, and operational efficiency.
We had 12 hotels all doing their own thing with procurement. Same product, wildly different prices. Inntally gave us the data to consolidate and negotiate group rates. The €672K procurement saving alone made every other benefit a bonus. The IOHI benchmarking is now how we run our ops board — every GM knows their number.
Enterprise-Grade Security for Multi-Site Operations
One Platform for
Every Property
Join hotel groups across Ireland and the UK using Inntally to centralise procurement, benchmark operations, and unlock group-level savings. Start with one property — scale to all.